The following action checklist are some ideas that you can immediately implement to help you manage teams remotely and get more things done in your business.
You can then tick off the ones you have completed and create your plans to implement the ones you haven’t.
And there’s one goal you absolutely have to achieve…
Your preparation for your regular technology video conferencing, because this is a key tool for keeping you in touch with your team to make your interactions works smoothly. For example, sign up for a video conferencing platform such as Zoom or Skype, or live on your Facebook social media platform. And make sure you check the quality of your camera and mic.
- Check that you and your team have the latest version of project management tools that will help you work together online such as Basecamp or Asana.
- Create a team roles chart and post it on your project management platform in order to clearly show who does what.
- Produce and schedule your overall goals for each week and then assign roles, tasks and responsibilities for achieving these. Be realistic about what the person can achieve remotely in your planned time scales.
- Create your daily productivity chart and encourage you team to produce and share theirs.
- Taking into account different time zones if applicable, schedule regular video calls with your team to share your business objectives to give clarity and to talk through how your team members are feeling about current projects. Make sure you give each person air-time to express their ideas.
- Set up frequent one-on-one calls starting this week – 15 to 20 minutes to discuss progress, problems, and concerns. Post the schedule on your team communication tool.
- Set up a one-on-one call immediately to support anyone you feel is especially struggling.
- Encourage each team member to email you with any ideas they might have to improve projects and for better communication systems.
- Identify any knowledge and skill gaps in your current projects. Plan how and where you might outsource some of the work such as Upwork, Fiverr, Freelancer, Guru, Toptal, etc.
- When required, record a quick screen capture video to train any team members to demonstrate a complicated task or process.
- Finally, brush up your coaching skills, especially using open questioning and active listening so that your video interactions with team members deliver clarity and successful outcomes.